The "Away" Elective Rotation

Students taking an elective away from DMS must complete two complete sets of paperwork: the paperwork required of a DMS elective rotation and the paperwork required of the away site. Applications and requirements of the other sites are usually found on their websites. Please make sure that you leave ample time to assemble the paperwork required of the away school you have chosen.

Examples of types of information you may be required to submit to an away program are:

Proof of immunizations: Available only by appointment from Dick's House or from your other Health care provider.

Proof of Malpractice liability coverage: Available from the DMS Registrar.

Proof of OSHA training: Must be current and signed in on appropriate roster.

Proof of Passing grade in Step 1: The Registrar may state that according to our records you have passed the exam. If the site requires a copy of your examination score, you must provide the copy; the Office of the Registrar does not have copies of your scores and may not document them for you. The scores are considered to be the property of the NBME and we may not transmit this information to a third party.

The dates of the away rotation are crucial to your application. The dates you submit to DMS must match the dates you are approved for at the away site and they must be the exact dates that you spend at the away site. As a scenario, please consider the following. You are approved to take an elective through Harvard Medical School from May 2 until May 30. You are offered a more desirable time frame by someone outside the Harvard Medical School's Registrar's office, possibly even the faculty sponsor. Unless this change is approved by the HMS Registrar and immediately communicated to the DMS Registrar you are not authorized to make this change. Failure to accurately convey information regarding your away elective rotation to the official documenting offices at either DMS or the away site will result in a disciplinary action and potential loss of the credits for the away rotation.

If you are in the slightest quandary regarding and away rotation, contact the DMS Registrar's office for assistance.

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